[00:00:34] JOIN ME FOR THE INDICATION PLAYS . DEAR LORD, THANK YOU FOR GIVING US THIS OPPORTUNITY TO HELP SHAPE THE LIBERTY HILL FUTURE. HELP US WHAT WE NEED TO LEARN AND WITH WHOM WE NEED TO LISTEN. HELP US DO WHAT IS RIGHT AND TRUE. HELP US LISTEN PATIENTLY AND RECEPTIVELY. I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA AND TO THE REPUBLIC FOR WHICH IT STANDS, ONE NATION UNDER GOD, INDIVISIBLE, WITH LIBERTY AND JUSTICE FOR ALL. HONOR THE TEXAS FLAG. I PLEDGE ALLEGIANCE TO THEE, TEXAS, ONE STATE UNDER GOD, ONE AND INDIVISIBLE. DO WE HAVE PUBLIC COMMENTS TONIGHT? NO PUBLIC COMMENTS. ARE RIGHT, MOVING ON TO THE CONSENT AGENDA, CONSENT AGENDA ITEMS ARE PREVIOUSLY CONSIDERED MATTERS THAT THE GOVERNING BODY ANTICIPATES APPROVING WITHOUT DISCUSSION. THESE ITEMS ARE ENACTED BY A SINGLE MOTION UNLESS A MEMBER O THE GOVERNING BODY REQUEST REMOVAL. DOES ANYONE HAVE ANY ISSUE MONTHS ARE ITEMS THAT NEED TO B MOVED TO THE REGULAR AGENDA. >> NO. DOES ANYBODY HAVE A MOTION TO APPROVE THE CONSENT AGENDA ASPECT I WILL MAKE A MOTION TO APPROVE AS PRESENTED. >> SECOND THAT. >> ALL IN FAVOR. MOTION PASSES 5-0. ITEM 4 REGULAR AGENDA, DISCUSSION AND POSSIBLE ACTION REGARDING THE ELECTION OF OFFICERS OF THE PLANNING AND ZONING COMMISSION INCLUDING ELECTION OF CHAIR, ELECTION OF VICE CHAIR. DISCUSSION? I HOPE I'M FOLLOWING. CORRECT PROTOCOL. WOULD YOU MAYBE GIVE US A 30,00 THE ROLLS OF THE P&Z COMMISSIONERS. WE HAVE NEW MEMBERS. IS THAT OKAY. >> I CAN'T TALK ABOUT THAT ON THIS SIDE BUT THERE IS ANOTHER PLACE ON THE AGENDA WHERE WE CAN . I CAN TELL YOU WHAT THE CHAIR I THE VICE CHAIR DO IF THAT'S OKAY . I DID MEET WITH THE NEW COMMISSIONERS AND WE WILL WALK THROUGH THE ROLLS OF THE COMMISSIONER COMMISSIONER AND ALL THIS STUFF CLEARED I HAVE I SCHEDULED TO DO SO WITH MATT. AT THE CHAIR IS REALLY THE PERSON WHO KEEPS THIS MEETING I ORDER AND ENSURES THAT WE ARE RUNNING THROUGH THE AGENDA PROPERTY AND MAKING SURE THAT THINGS ARE DONE CORRECTLY. SOMETIMES QUESTIONS NEED TO BE ASKED LEGAL COUNSEL AND JUST ENSURE THAT WE ARE COMPLIANT WITH ALL OF THE MEETINGS ACTS AND THAT IS JUST KIND OF IN A NUTSHELL. AND VICE CHAIR IS IN THE CHAIR PLAYS BUT NEVER THE CHAIR IS OUT . >> DO THEY MEET ANY PRIOR TO AN MEETINGS OR ANY UPDATES. >> THIS IS THE MEETING THAT IS SCHEDULED AHEAD OF TIME AND THESE OTHER SUBMISSIONS THAT WE RECEIVED. AND THERE IS A PROCESS FOR COMMISSIONERS TO PLACE SOMETHIN ON THE AGENDA, SHOULD THEY WISH TO AND STAY WITH THEM THE REQUIREMENTS THE BYLAWS. >> ANY VOLUNTEERS? >> IF WE ARE OPEN HAVING THIS CONVERSATION -- [00:05:10] I UNDERSTAND THERE'S A LOT OF TIME AND ENERGY TO DO THAT. PARTICULARLY WITH OTHER BOARD MEMBERS SO I DON'T WANT TO THRO ANYBODY UNDER THE BUS. >> I AGREE. EXPECTS THAT SOMETHING THAT YOU WOULD DO, THAT I WOULD SECOND. >> [INDISCERNIBLE] SOMEONE WHO HAS EXPERIENCE DOIN THIS SHOULD DEFINITELY BE THE CHAIR. >> IS THERE AN OFFICIAL MOTION? YOU CAN NEITHER CONFIRM NOR DENY . >> I'M GOOD. >> I WOULD MAKE A MOTION TO PUS FORWARD [INDISCERNIBLE] AS CHAIR OF THE PLANNING AND ZONING COMMISSION. >> I SECOND THAT. >> ANY OTHER DISCUSSION? ALL IN FAVOR? AND THEN THE VICE CHAIR. >> I'LL DO WITH. ANYBODY ELSE INTERESTED? I WILL MAKE THE MOTION TO NOMINATE TYLER JAMES. VICE COMMISSIONER. A. >> I THAT MOTION. >> ANY OTHER DISCUSSION? ALL IN FAVOR? MOTION PASSES 5-0. ALL RIGHT, CONGRATULATIONS. >> YOU TOO. >> MOVED ONTO 4B, RECEIVE A PRESENTATION REGARDING THE TEXA OPEN MEETINGS ACT AND THE TEXAS PUBLIC INFORMATION ACT AND ADDITIONAL TRAINING ON THE ROLE AND RESPONSIBILITIES OF BOARD AND COMMISSION MEMBERS. >> HELLO, MY NAME IS LAUREN AND I AM THE CITY ATTORNEY. HOPEFULLY THIS IS A GOOD REFRESHER. AND YOU WILL STILL NEED TO WATC THE ATTORNEY GENERAL'S WEBSITE. BECAUSE AFRICA 12 HOUR COURSE FOR YOU ALL AND I WAS TOLD THAT WOULD BE -- PLEASE INTERRUPT ME IF YOU HAVE ANY QUESTIONS AND NOW THAT ROB AND HER TEAM ARE ALWAYS AVAILABLE IF YOU HAVE ANY QUESTIONS AND WE WILL GET BACK TO US SOON AS WE CAN. SO YOU ALL ARE ABOARD -- THE OPEN MEETINGS ACT AND IN THIS CASE YOU MAKE DECISIONS. THREE OF THE FIRE VIEW OF YOU ARE A QUORUM AND THAT IS WHEN ALL FIVE PLACES ARE FAILED AND IT STILL IS A QUORUM FOR PURPOSES OF THE OPEN MEETINGS ACT. SO IN ORDER TO EXERCISE YOUR AUTHORITY, YOU NEED AT LEAST THREE MEMBERS. AT IT CAN BE CONSIDERED A MEETING EVEN IF IF IT A DIFFERENT BOARD MEETING SO IF YOU'RE GOING TO DIFFERENT COUNCIL MEETING. THEY DISCUSSED ITEMS THAT COULD [00:10:05] AFFECT YOUR BOARD AS WELL. AND NOT GOING TO BE DISCUSSING BUSINESS FITTED THOUSAND MATTER WERE NOT PARTICIPATING SO IT'S FINE. AND ANOTHER EXCEPTION IS IF YOU ATTEND ORIGINAL TRAINING. SOME OF YOU HAVE ATTENDED THOSE. DOES WHAT NOT COUNTED AS MEETINGS IN THE NEXT ZONING ORDINANCE. AND THEN NEXT WEEK AT THE ANNUA CONFERENCE THERE WITH LOTS OF BOARDS AND COMMISSIONS THERE BU IT IS OF REGIONAL TRAINING. SOFT YOU'RE WONDERING WHAT TYPE OF MEETINGS THAT YOU COULD ATTEND WOULD BE CONSIDERED. AND THAT IS ALL BEING DISCUSSED. YOU MIGHT SOMETIMES SEE WHEN WE SEE E-MAILS THAT WE SAY, BE CAREFUL ABOUT THOSE THINGS. AND THOSE ARE SUBSTANTIVE ISSUE THAT YOU CAN GET IN TROUBLE. PHONE CALLS, AND IT DOESN'T HAV TO BE THE SAME TIME OBVIOUSLY. AND THAT PERSON CALLS A THIRD PERSON THAT WOULD BE CONSIDERED A WALKING QUORUM AND WOULD BE A VIOLATION. SO WE JUST WANT TO BE CAREFUL. AND THEN SOCIAL MEDIA CAN ALSO CAUSE A PROBLEM WITH THE OPENS MEETING ACT OR JUST BE CAREFUL IF WITH YOUR COMMENT THAT ON FACEBOOK. IF IT'S RELATED TO CITY BUSINES AND THERE'S OTHER MEMBERS OF YOUR COMMISSIONS THAT ARE ON THERE, JUST BE CAREFUL TO KNOW THAT THAT CAN CAUSE A MEETING A WELL BUT I'M NOT TRYING TO SCAR YOU. >> THEY'RE GOING TO BE TIMES AN YOU'RE OUT ONE OF THESE MEETING WHERE YOU MIGHT WANT TO DISCUSS SOMETHING IN CLOSED SESSION AND THAT IS WHERE YOU GO INTO CLOSE SESSION BASED ON CERTAIN PROVISIONS OF THE OPEN MEETINGS ACT. MOST OFTEN IT WILL BE THINGS LIKE REAL PROPERTY DELIBERATION THAT THIS PROPERTY THAT YOU BUT AS TO REFLECT THAT, EVEN THE DEVELOPMENT BITE BE AN ISSUE. THAT WILL COME BEFORE YOU. SO THERE WILL BE TIMES WHEN YOU MIGHT HAVE A LEGAL QUESTION IT WILL BE ONE FOR ME BUT WE DON'T WANT TO DISCUSS IN OPEN SESSION YOU WILL HAVE THE RIGHT TO TALK TO YOUR ATTORNEY AND IT'S THE SAME FOR A BOARD OR COMMISSION. SO SOMETHING THAT SOMETHING THA YOU GETTING AS AN INDIVIDUAL THAT WOULD VIOLATE THE PRIVILEGE , THAT IS WHEN YOU CAN GO INTO CLOSED SESSION PRESENTE AS NOT TO BE LISTED ON THE AGENDA AS LONG AS WE HAVE A GENERAL DISCLAIMER AND THAT COULD BE TIMES WHERE YOU GUYS ARE ASKED A LEGAL QUESTION AND IT'S JUST EASY, LIKE WHAT SECTION, WHAT DOES THIS SECTION SAY AND WE WILL JUST DO THIS IN OPEN SESSION. AND THEY MIGHT SAY DO I WANT TO GO INTO THE CLOSED SESSION TO DISCUSS. JUST KNOW THAT COULD COME UP. AND I WILL MAKE SURE THAT ALSO IS YOU CAN'T GO INTO CLOSED SESSION WITHOUT THE ATTORNEY. ALSO IF THERE IS PENDING LITIGATION, HOPEFULLY THAT IS NOT ANYTHING THAT YOU HAVE TO WORRY ABOUT. I GAVE AN EXAMPLE UP THE SCULPTURE FESTIVAL BECAUSE THAT WAS RECENT. IF YOU HAVE A CANDIDA FORM FOR ANYTHING, YOU CAN DO THAT. IT'S AN ISSUE FOR CITY. THERE WAS THE QUESTION ADDED AS AN EXCEPTION. YOU STILL NEED TO BE CAREFUL [00:15:09] ABOUT DISCUSSING ITEMS HE DID THAT IN SUCCESSION OR THE CASE OF BEING THE QUORUM. FINALLY UNLESS THE ONE THAT MANAGES THE MOST INFORMATION. THEY ISSUED AN OPINION SAYING DON'T DO THAT ANYMORE. IS CHAPTER 551 OF THE GOVERNMEN CODE. BE CAREFUL. IF YOU KNOW SOMEBODY ALREADY TALKED TO ABOUT AN ISSUE, THREE AS A QUORUM, JUST TRY NOT TO TALK ABOUT ITEMS OUTSIDE OF -- [INDISCERNIBLE] IF YOU HAVE A QUESTION OR YOU WANT TO TALK ABOUT ITEMS ON THE AGENDA, YOU KNOW YOU CAN TALK TO ROBIN BUT DO THAT RATHER THA TRYING TO TALK TO THE OTHER COMMISSIONERS ABOUT IT. THAT IS OPEN MEETING. AND THE PENALTIES ARE YOU COULD LOSE YOUR POSITION AND IF YOU DO , IT'S VERY UNCOMMON FOR CRIMINAL CHARGES TO BE BROUGHT. USUALLY THAT IS BLATANT IN THE FIRST THING THAT I SEE IN MY PRACTICE IS THE ATTORNEY GENERAL 'S OFFICE CALLS AND SAYS YOU HAVE TO DO ONE MORE TRAINING . AND THERE CAN BE JAIL TIME. THESE ARE WHEN YOU ARE PURPOSEL AND INTENTIONALLY SHOWING THAT YOU'RE TRYING TO CIRCUMVENT THE ACT AS WELL. AND SO JUST BE CAREFUL. THERE IS JAIL TIME AND IT CAN B FOR ANYONE SO IF YOU THINK THERE'S AN ISSUE, PLEASE BRING IT UP SO WE CAN MAKE SURE WE AR DOING EVERYTHING CORRECTLY. >> IT IS A STRUCTURE. ROBERTS RULES IS THE BASIS OF THAT STRUCTURE. IN PRIMARY OUR GOAL, JUST LIKE IT IS WITH OUR MINUTES IS TO MAKE SURE THAT EVERYONE UNDERSTANDS WHAT WE ARE TALKING ABOUT AND WHAT IS ON THE TABLE AND WHAT CAN BE VOTED ON WITH WHAT WERE DOING. THAT IS THE PURPOSE AND IT ALLOWS EVERYONE TO SPEAK. MAKE SURE EVERYONE GETS A CHANC TO BE HEARD. SO GENERALLY IF AN ITEM COMES UP , WE'LL DISCUSS THAT BID WE DO NOT HAVE TO DO MUCH TO DISCUSS SPEED SOME BOARDS DO THAT. IT IS UNNECESSARY AND WOULD NOT RECOMMEND. INSTEAD YOU BRING THE ITEM BEFORE YOU, JUST NOW WITH YOUR CHAIR AND VICE CHAIR ELECTION, MOTION TO WHETHER IT IS APPROVE OR DISAPPROVED, YOU DO A LOT OF BOTH. WHEN SOMEONE SECOND THAT MOTION PEOPLE WILL DISCUSS THAT AT THA POINT AND THAT IS THE TYPICAL WAY OF DOING IT AND THEN YOU MOVE ON IT. YOU HAVE A LOT OF OPTIONS APPROVED AND DISAPPROVED AND APPROVED WITH CONDITIONS. STAFF WILL GUIDE YOU A LITTLE BIT ON THAT. A LOT OF TIMES THE MOTION WILL BE AS CLEAR AS YOU WOULD LIKE I THE MOTION TO RECONSIDER IF YOU WANT TO TALK ABOUT IT SOME MORE AND POSTPONED TO A DATE CERTAIN VERY COMMON FOR P&Z BECAUSE WE DO HAVE SOME TIMELINES TO LOOK AT WITH THE ZONING LINE ITEMS PAID CAN WE BRING THIS BACK AT THE NEXT P&Z MEETING. YOU DON'T WANT TO TALK ABOUT IT EVER AGAIN. SOME CALL IT A MOTION TO TABLE. AND YOU CAN TABLE IT UNTIL I. IF YOU DECIDE YOU NEED A BREAK, THEY NEED DO A MOTION TO RECESS. AND I HAVEN'T HAD THAT HAPPEN WITH ANY OF YOU HERE BUT THAT WAS AN ISSUE WITH SOME OTHER CITIES. THIS IS WHAT WE ARE TALKING ABOUT WITH THE MOTION, DEBATE, DISCUSSION AND AFTER THAT, THEN THE QUESTION COMES TO A VOTE IN ANY EVENT LET'S SAY SOMEONE DECIDES THEY WANT TO AMEND THE MOTION. [00:20:04] IF YOU DON'T GET A SECOND OUTER MOTION, IT DIES. SOMEONE ELSE CAN MAKE A DIFFERENT MOTION SO LET'S SAY THEY WANT TO APPROVE NO ONE ELSE'S FEELING THAT. SOMEONE MIGHT DO A MOTION TO DISAPPROVED. JUST KEEP IN MIND THAT THE SECOND DOESN'T MEAN YOU AGREE WITH THAT. YOU SECOND THAT AND YOU DISCUSS THAT AND YOU DECIDE YOU HAVE A DIFFERENT OPINION, THAT IS TOTALLY FINE TO DO THAT. IT DOESN'T BIND YOU IN ANY WAY. >> I FEEL LIKE WE DID THIS BACKWARDS TODAY. WE JUST GET THAT. I WOULD SAY THAT IS NOT THE BES WAY TO DO IT BUT I CAN SEE IT BOTH WAYS. USUALLY YOU JUST FIGURE OUT WHA YOUR PRIME BODY WANTS TO DO AND HOW YOU WANT TO HANDLE IT AND MAKE SURE YOU DO IT PRETTY MUCH THE SAME WAY EVERY TIME. IF YOU DECIDE YOU WANT TO HAVE DISCUSSION, IT'S NOT GOING TO RUIN THE MOTION IT'S JUST MORE COMMON TO DO THE MOTION FIRST. AND IT IS SOMEWHAT COUNTERINTUITIVE BECAUSE THEY WANT TO KNOW MORE ABOUT THE INFORMATION OF WHAT THEY ARE SAYING BUT LIKE I SAID, THE MOTION DOESN'T BIND YOU SO IT I REALLY JUST TRY TO STICK WITH I BUT IT IS COMMON TO DISCUSS ALL TIME. IS JUST TECHNICALLY THE MOTION AND SECOND. SO JUST SAY I MOVED TO AMEND, SECOND, AND THEN IF YOU WANT TO GO TO THE SECOND SESSION, 551.071, THAT IS THE MOST COMMO ONE YOU WILL ALL BE USING AND WHETHER YOU ALL DECIDE TO DO IT OR I ASKED THAT WE GO INTO CLOSED SESSION, THERE MAY BE TIMES WHEN WE KNOW THERE IS SOMETHING COMING UP AND WE WILL PUT THAT EXACT ITEM ON THE AGENDA. WE USUALLY TRY TO DO THAT AT TH END AND DEPENDING WHAT YOU'RE DOING BUT THE OTHER SONY AND TH OTHER ITEMS EARLIER IN THE MEETING. CLOSE THE DOOR AND HAVE YOUR LEGAL ADVICE AND WHEN YOU'RE DONE, VOTING IN CLOSED SESSION IS NOT ALLOWED. SHALL COME BACK OUT. AND THERE'S A SPECIAL DOCUMENT AND THERE'S A CERTIFIED AGENDA PART THAT. >> PUBLIC INFORMATION ACT. DOES ANYONE HAVE ANY PARLIAMENTARY RULE -- TRAINING PROCEDURES BUT THE REASON THIS IS IMPORTANT AS IT IS SOMETHING THAT YOU ALL DO AT BIRTH YOU'RE TAKING NOTES AND ALL THE ITEMS IN THE AGENDA PACKETS, THOSE ARE ITEMS THAT COULD BE WITH THAT ACT. ANYONE CAN ASK AND WE GET THEM FROM OTHER STATES SOMETIMES APPEAR AT THE GO TO THE CITY SECRETARY AND THEY ASK HER FOR DOCUMENT AND THEN PLANNING SPENDS A LOT OF TIME WORKING ON THE AS WELL. WE WILL REACH OUT TO YOU ALL BECAUSE YOU MIGHT HAVE DOCUMENT AND IF YOU HAVE A DOCUMENT THAT IS NOT ON -- THAT THE CITY DOESN'T HAVE. ARCTIC YOU ALL HAVE -- DO THEY HAVE ALL THE CITY E-MAILS. AND IF YOU WANT TO THE CITY TO HAVE ACCESS TO YOUR PERSONAL E-MAIL OR TEXT MESSAGE, JUST SEND IT WHERE YOU WILL BE ABLE TO SEARCH IT. ONCE WE GET UP REQUESTS FOR PUBLIC INFORMATION, WE HAVE TO RESPOND AS SOON AS POSSIBLE AND THERE'S ALSO A TEN BUSINESS DAY REQUIREMENT IF WE NEED TO GO TO THE ATTORNEY GENERAL AND ASK HI LIKE IMPACTING THAT DECISION. THAT IS WHY WE MIGHT NOT GIVE YOU TEN DAYS PEOPLE MIGHT SAY W NEED YOUR INFORMATION FOR THREE DAYS AND THEN LET US KNOW IF WE HAVE AT. AN EXAMPLE AS I HAD A CITY COUNCIL WHERE SOME PEOPLE LIKE TO TAKE NOTES, WHICH IS FINE. AND I WENT AT THEM AND I SENT THEM AN E-MAIL. SO THAT BROUGHT ME THE HANDWRITTEN NOTES AND I COPY THEM AND WERE SOME WITH ACTIONS. AT JUST MEANS THAT WE NEED A [00:25:06] CHANCE -- JUST THE MAIN TAKE AWAY FROM THIS IS WE DON'T HAVE A LOT OF TIME TO RESPOND TO THESE AND IF WE DON'T IT IS THE SAME KIND OF GEL AND OTHER ISSUES -- THE CITY SECRETARY IS GOING TO BE IN TROUBLE OR YOU ALL OF THE ITEMS THAT THE CITY DOESN'T HAV SO I MIGHT NOT GIVE YOU A LOT O TIME TO GET THAT INFORMATION. WE CAN DEAL WITH THAT. BREACHES NEED OFF RESPONSE. WE CAN RELEASE THE INFORMATION AND SOMETIMES PEOPLE ASK US ARE THEY ASKED FOR EVERY E-MAIL THA YOU HAVE 5%. I'M NOT EVEN JOKING. AS SOON AS WE CHARGE THEM, SOMETIMES WE JUST TELL THEM IT' GOING TO TAKE A MINUTE TO GET ALL THE INFORMATION. THE BIGGEST THING TO REMEMBER OVER THE ATTORNEY GENERAL'S OFFICE ON THE STATE LEGISLATURE AND BY COURT AND BASICALLY EVERYTHING THAT WE DO IS MADE POSSIBLE SO THERE'S ALMOST EVERYTHING THAT IS REQUESTED SO WE WANT TO MAKE SURE THAT WE KEEP THAT IN MIND WHEN IT IS GOING TO BE REPLACED. DON'T PUT SOMETHING IN WRITING OUR VOICE MESSAGE IF YOU DON'T WANT TO BE GIVEN TO THE PUBLIC. >> IT'S ONLY INFORMATION THAT I PART OF CITY BUSINESS. WE DON'T CARE ABOUT THE OLD E-MAILS BUT WE MIGHT REACH OUT AND ASK FOR ANY INFORMATION YOU MIGHT HAVE AS CUSTODIAN FOR INFORMATION THAT YOU HAVE ON YOUR PRIVATE DEVICES. WE ALWAYS KNEW THIS WAS THE CASE . THE TEXAS LEGISLATURE SAID THAT YOU HAVE THE RESPONSIBILITY WIT US. IN TOWN TIMES PEOPLE WILL KNOW THAT YOU ARE ON P&Z. JUST FORWARDED TO YOUR E-MAIL. SO IF THERE IS INFORMATION ON A PRIVATE DEVICE OR A PRIVATE ACCOUNT, JUST SEND IT TO THE CITY AND IF YOU HAVE QUESTIONS, IT IS ALWAYS -- WE ARE ALWAYS HERE TO HELP WITH THAT. SO YOU KNOW THAT WE HAVE EVERYTHING IF THEY COULD DO THAT , YOU DON'T HAVE TO DO IT. KEEP IN MIND THE OTHER THING I WANT TO SAY IS THAT WE WILL GIV YOU LESS THAN TEN DAYS BECAUSE WE ONLY HAVE TEN DAYS PAID FOR SUPPOSED TO PROMPTLY PUT THE MAXIMA WE HAVE IS TEN BUSINESS DAYS TO RESPOND AND IF YOU DON' GIVE US INFORMATION AND YOU ARE THE ONLY ONE THAT HAS IT ON THE CITY DOESN'T COME UP AND THAT COULD BE A CRIMINAL OFFENSE BUT IT HAS TO BE BLATANT OR WHATEVE AND WHERE PEOPLE GET IN TROUBLE IS WHERE TWO PEOPLE OF E-MAILS AND ONE HAS THEM AND ONE DOESN' AND THEN IT IS MORE OF A PRACTICAL ISSUE. SO IT IS INFORMATION EVERYWHERE. WE JUST REVIEWED THE CITIES [INDISCERNIBLE] BUT DEPENDING ON THE SITUATION, HE COULD BE MORE THAN THAT. LIKE I SAID, PROMPTLY, AS SOON AS POSSIBLE WITHIN A REASONABLE TIME. DO YOU HAVE THE AGENDA PACKET FOR THE P&Z MEETING. WE HAVE TO GO THROUGH AND REVIE ALL THE INFORMATION. I THINK THE MOST, I HAD TO REVIEW 170 BODY CAM VIDEOS, 120 PAGES OF E-MAILS. THAT'S REALLY SUPER FUN. THAT'S WHY WE DON'T GIVE YOU A LOT OF TIME TO RESPOND. WE ARE ALLOWED TO REDACT SOMETHING SO JUST KNOW THAT YOU ALL ARE PAID BUT WE ARE ALLOWED TO DO -- I DON'T KNOW IF YOU'VE RECEIVED IT BUT YOU WILL GET AT SOME POINT A DOCUMENT THAT ALLOWS YO TO KEEP YOUR HOME ADDRESS AND YOUR INFORMATION CONFIDENTIAL I YOU DON'T WANT THE PUBLIC TO HAVE IT. SO THIS IS INFORMATION THAT EVE IF THE CITY HAD THE ABILITY ON VOLUNTARY BASIS TO WITHHOLD SOM INFORMATION, THERE IS MANDATORY THINGS WE HAVE TO KEEP, WHICH ARE ALL POTENTIAL THINGS THAT W CAN SOMETIMES WITHHOLD THAT. THIS IS INFORMATION WE ARE ALWAYS GOING TO WITH THE SPEED [00:30:02] YOU CAN TELL WHY IT WOULD BE IMPORTANT. THINGS LIKE POLICY STATEMENTS. LIKE YOUR HANDBOOK, WE WOULD ALWAYS HAVE TO REPLACE THAT INFORMATION ENFORCEMENT AND PENALTIES. THIS APPLIES FOR BOTH THE PUBLI INFORMATION ACT. THE DISTRICT ATTORNEY, JAIL TIM IS IN THE COUNTY JAIL. THEY DO NOT ALLOW CONDIMENTS. SOME PLACES HAVE HOT POCKETS BEARD AND YOU DON'T EVEN GET TO PICK YOUR FLAVOR. I'M JUST SAYING LET'S BE CAREFUL . I KNOW THIS IS NOT A DEFENSE BI BUT THERE IS CIVIL LIABILITY INVOLVED AND THAT'S MORE PARENTHESES IF YOU THOUGHT WE WANT TO BE CAREFUL AND IF YOU D SOMETHING IN VIOLATION OF THE MEETINGS ACT -- MAY MAYBE WASN'T PROPERLY PUSHE ON THE AGENDA ARE WE FIND OUT, SOMEONE FINDS OUT HE DISCUSSED IT OUTSIDE THE PUBLIC MEETING WITH THREE OR MORE PEOPLE, THEN IT IS APPLICABLE AND THEN THEY HAVE TO REDO IT. I'M AVAILABLE FOR ANY QUESTIONS. PLEASE TAKE THE TRAININGS. THE TRAININGS ARE AVAILABLE. YOU HAVE TO MAKE SURE IT IS VALIDATED BY THE STATE. HAVE A 12 HOUR TRAINING STARTIN TOMORROW IF ANYONE WANTS TO KNO MORE ABOUT THAT. BUT THE TRAINING THAT'S EASIEST TO TAKE IS ON THE WEBSITE. YOU TAKE THAT TWO TRAININGS AND THEY TAKE AN HOUR EACH AND THEN THEY WILL GIVE YOU A CERTIFICAT MAKE SURE YOU PROVIDE YOUR CERTIFICATE TO THE CITY SECRETARY SO SHE CAN HAVE ON FOUL. TECHNICALLY ONLY HAVE TO TAKE THESE TRAININGS ONE TIME. THAT'S MY WOULD LIKE TO DO THE REFRESHERS. THESE ARE THE FIVE THINGS THAT REALLY APPLY TO SO THE SECRETAR WAS GOING TO COME AND TELL YOU YOUR RESPONSIBILITIES AS P&Z MEMBERS, BUT I THINK THAT ROBIN IS MORE THAN CAPABLE TO ANSWER ANY QUESTIONS YOU MIGHT HAVE ABOUT THAT. IF YOU HAVE THE QUESTIONS CURRENTLY BEFORE YOUR NEXT MEETING, WE CAN ANSWER THEM FOR YOU. >> CAN WE GET THE LINKS TO THE OPEN MEETINGS TRAINING, PLEASE. [INDISCERNIBLE] AS THERE AREN'T ANY MORE ITEMS ON THE AGENDA, I WILL ADJOURN TH * This transcript was compiled from uncorrected Closed Captioning.